Whether your business is expanding or you are required to make some cutbacks, it can certainly be demanding task to move office equipment. However, there are a few steps you can take in order to help yourself and your business to go through this adventure almost stress-free.
Lay the groundwork for your office relocation
It is never too early to start preparing for this sort of project. Moving office equipment is a task with plenty of factors to consider. For everything to go as smoothly as possible, you need to plan in advance and in detail. Give yourself at least 3 months before the moving begins so you could prepare and get ready. This kind of endeavor takes some intricate planning and efficiency. If you are able to spend several months doing the prep work, your moving days will be much easier. There is always a chance you do not have as much time, and you need to complete your relocation quickly. Moving in a week takes some entirely different steps. However, if this is not the case, be sure to take plenty of time to put everything in order.
Notify all our staff members in time
Your employees do not need to worry about the logistics of moving office equipment, but the office in question is their workspace, so it is necessary to inform them about the relocation. Tell them about your plans and dates for moving so they could prepare as well. You should encourage them to clear their desks before the moving day. You can even try making that a sort of team building activity! This will probably help to relieve some of the stress caused by the changes that are upon you. If they are up for it, they could be of great assistance. Obviously, you should not impose this idea on them. Maybe they do not feel packing and relocating office supplies is fun. One way or the other, you are supposed to let them know about your intentions.
It is no picnic to move office equipment – hire professionals to take care of it
If you’ve ever had to move to a new house or a neighborhood, then you must know the number of different tasks, obligations and also headaches that moving is bound to give you. If you are about to move office equipment, the same tedious duties are upon you. Not to mention they can also prove to be more complicated. So in order to avoid any complications or obstacles, you should hire professionals to give you a much needed helping hand. All you need to do is pick a good office moving company in your neighborhood. There are plenty of skilled and competent movers. They can take care of your office supplies, paperwork, furniture or anything else you would require in the process, so do not hesitate to hire help. They are here to make your life easier!
Label, pack and disassemble
Even if your office is moderately small, chances are it’s packed. Furniture, cabinets, drawers, folders, desks, chairs and computers – they all need to find their way to your new office. If you have hired professionals to help you move office equipment – good job! However, if you can’t help but be involved, then start dismantling your workspace! Make sure you can track any item you are moving at any given moment. You can do this by a careful combination of packing and labeling. Also, there are probably items of furniture that can not fit through the door and thus need to be disassembled. Renting a storage unit is a good idea if you do not need all this in your new office. Here are some supplies that can prove to be useful in the process:
- label maker
- boxes (plenty of them!)
- zip-locked baggies (keeping track of cables is essential to moving office equipment)
- bubble wrap
Inform your clients
Moving from the comfort of your familiar office sounds bothersome. Nonetheless, relocation could prove to be quite beneficial to your business. Changing your workspace and environment brings a breath of fresh air, but also attracts new clients. Nevertheless, do not forget about your old customers! One of the most important tasks on your to-do list before changing your premises would be to inform all your clients. Some of them might not like the idea and may even want to cancel your services. Do not worry about that and continue with your plans. Most of your clients will likely be delighted to hear the news.
Pay special attention when moving IT equipment
Any kind of office equipment relocation implies that you need to move your IT equipment. Invite your IT specialist to be a part of the moving team and let them be in charge. He or she will prove to be very helpful in the process. You can work as a team and use the opportunity to declutter by getting rid of any unnecessary IT equipment. Electronic waste is a big environmental hazard so you may want to choose to recycle. Also, you have already prepared your packing supplies. This means sorting your printers, scanners, computers, and cables should run smoothly. You will relocate some IT items and get rid of others. However, you might want to purchase new IT equipment. You can discuss all this with your IT specialist and decide together.
Hopefully, you are now able to better prepare to move office equipment. It takes some planning and you will need to make strategies in advance. This can all seem elaborate and hard work. On the other hand, your new office and new challenges await! Perhaps your entire business is on the verge of whole new levels of success. Get all the help and also all the boxes you can find and start moving, it all starts with this office relocation.