One of the biggest challenges in any business is relocating current or opening a new office. Not only it takes a lot of time and money to organize everything, but there is always a risk that something will go wrong and result in profit loss. And that is something you can’t afford when having such a huge undertaking. Especially if you are having an interstate office moving. This is a very delicate project, and you will have a lot to cover in order to have a safe and smooth office relocation. We will go through some very useful tips that will be of great value to move like a pro. In case this is the first time you are moving your office, you need to realize that it is very demanding and can be stressful. But, if you plan everything in advance, you will have no problems with it.
Start preparing interstate office moving on time
Important to realize is that intestate office moving requires two major resources – money and time. And we all know that time is money, especially in business, hence this project is very expensive. Therefore, you will need to be very careful, especially if you have a limited amount of these resources. What you need to do is to start preparing this move on time. Even if you did a similar thing before, you need to know that there still may be some differences, especially because you are moving an office to another state. This is a very complicated moving project, and you need to be very serious and not take it for granted. In case you are busy and do not have enough time, you should involve your employees in this process. And if you can’t rely on them hundred percent, delegate them at least some of the tasks.
Interstate office moving plan is essential
Once you start with interstate office moving preparations. you will need to conduct a detailed plan. Keep in mind that you must write everything and not to rely on your remembering skills. This can be a very stressful project, and even the smallest mistake could cost you a lot. Therefore, make a moving plan that will help you verify everything is happening as planned. Here are some of the major moving-related activities you must cover with this plan:
- Renting/purchasing a new office
- Moving budget
- Finding Interstate office moving company
- Paperwork and documentation
- Post-moving activities and unpacking
As you can see, there are many things you need to cover. It would be best if you can give some responsibilities to your employees or partners in order to be sure everything is in order. Keep in mind that your business will be closed for some time, while relocation is progress, and plan how to cover those days. This is particularly important if you have every-day clients. If that is the case, send them a notice that you will be out of order for some time, or find some solution while relocation is happening.
Find good and experienced office movers
One of the most important tasks, and definitely one with the highest priority, is to find reliable intestate office movers. Keep in mind that not all moving companies are able for such a job. Office relocation is quite different than residential one, hence you need to find movers that have experience with this type of relocation. What you need to know is that office move requires special equipment and qualified staff. Therefore, you need to get a proof of experience of similar relocations to form movers you want to hire. If they have successful office relocations in their portfolio, it is a good sign.
But that proof is not the only thing you need to check. besides experience, there are several more things you need to verify. First, the moving company must have a moving license. If they have a valid USDOT number, that means they are operating legally. Finally, they need to have an insurance policy. This is particularly important for commercial relocations, as business equipment is very valuable, and you need to have a solution in the case of an accident.
Make sure everything is packed properly
Business equipment can be really expensive, and if you are planning to move high-value items, you must make sure they are safe. And that is something you should do personally. As there is no place for mistakes, it is important to understand this as a high-priority thing. What you can do is to make a packing (inventory) list. Once you do that or get from a person responsible for it, make sure you underline high-value items. Finally, once packing is over, go through the list and double-check marked items. That is the best way for you to be sure that all prevention measures have been applied during the packing.
Now you are ready to organize interstate office moving. Just remember that you need to start on time, as there are many aspects of relocation you need to cover. And even the smallest mistake could cost you a lot. And not just money, but your clients or business in general. Therefore, you need to do whatever is in your power to prevent such course of events. Once you find a good and reliable interstate office movers, you can sit back and relax a bit. They are professionals in their job and will handle your move easy. Therefore, make sure to avoid office moving scams and hire only good and trustworthy movers. Finally, remember to check your moving plan often in order to be sure not to forget anything. It is your best ally in this undertaking and, hence use it wisely.